Print Reserves: Procedures

Please provide circulation desk with the following materials at the time of submission:

• a copy of your course syllabus
• a Reserve Submission Form with complete bibliographic information
• materials to be placed on reserve (clean copies, 8.5x11 paper, books, software)
• a Repeated Use Form, signed and completed - only necessary if materials have been previously on Reserve
• Submit items and required documentation to the circulation desk.

Please be advised:

• Materials will be processed on a first-come-first-served basis.
• Reserves staff will need a minimum of 3 working days to process materials prior to their availability to students. Additional time will be required if copyright permission is needed.
• If a book owned by the University is requested for reserves, please bring a copy to the circulation desk. If it is currently checked out, inform a staff member and it will be recalled and placed on reserve as soon as possible.
• The maximum number of separate items that an instructor may place on Reserve for a given course is 24.

Print Reserves: Guidelines

Instructors may place a variety of materials on reserve including: books, course syllabus, lecture notes, sample exams, and journal articles. Instructors may provide personal copies of books and/or articles. Guidelines for placing photocopies on Reserve:

• a single copy of an article from a periodical or newspaper. Only one article from each issue of a journal or one chapter from each book can be duplicated for the same course.
• a single chapter from a book
• a short story, essay or poem
• a graphic representation

What may not be put on Reserve:

• complete issues or volumes of periodicals
• materials obtained via Interlibrary Loan

Electronic Reserves: Procedures

Please check our library databases to determine if the article(s) is available online full text.  If it is, you can reference the link directly in Blackboard or your course syllabus, or, the library can make a hypertext link to the article in your library Electronic Reserve folder.
If the article is not available full text online, please provide Access Services with the following materials at the time of submission:

• a copy of your course syllabus
• a Reserve Submission Form with complete bibliographic information
• materials to be placed on Reserve (clean copies, 8.5x11 paper, software)
• a Repeated Use Form, signed and completed - only necessary if materials have been previously on Reserve
• Submit all materials to circulation desk.

Please be advised:

• Materials will be processed on a first-come-first-served basis.
• Reserves staff will need a minimum of 3 working days to process materials prior to their availability to students. Additional time will be required if copyright permission is needed. The maximum number of separate items that an instructor may place on reserve for a given course is 24.

Electronic Reserves: Guidelines

Instructors may place a variety of materials on electronic reserve including: course syllabus, lecture notes, sample exams, journal articles, and links to an Internet site. If requested, print copies of all digitized materials will also be available in the library at the circulation desk.

Guidelines for photocopies:

• a single copy of an article from a periodical or newspaper issue
• a single chapter from a book
• a short story, essay or poem
• a graphic representation

Guidelines for submitting paper documents for scanning:

• copies should be in 8.5 x 11 inch format
• copies should be clear, clean, and legible
• copies should be no longer than 20 pages

Guidelines for submitting electronic documents:

• provide a disk with your materials, or
• attach electronic file to an email message to xxxxxxxx